▪ Pathways College uses open-source textbooks and other learning materials.
▪ Pathways College is required to charge sales tax for tuition and/or fees in certain jurisdictions based on state reporting obligations and the taxability of services and digital goods in accordance with local law. For sales tax purposes, electronically delivered services and digital goods are considered to be received at the student’s physical address

Tuition Payments:

1. A deposit of $250 per course is due with signing of the enrollment agreement and applied to the tuition balance.
2. Balance of tuition: Pathways College will bill individual term enrollment students for tuition ($206 per credit) in a manner consistent with the process outlined in the Student Catalog.
3. Tuition rates and fees may change at any time without prior notice. Students will not be charged retroactively for tuition and fee increases for coursework already completed or for coursework the student was in the process of completing; adjustments will go into effect the following term. The cost of tuition, textbooks, materials, sales tax, and the student’s total charges may change based on the actual number of attempted courses and credits necessary to successfully complete this program. This process applies to all students.

Cancellation and Refund Policy:
If for any reason an applicant is not accepted by the school, the applicant is entitled to a refund of all monies paid.

Three-Day Cancellation:
An applicant who provides written notice of cancellation within three days (excluding Saturday, Sunday and federal and state holidays) of signing an enrollment agreement is entitled to a refund of all monies paid. No later than 30 days of receiving the notice of cancellation, the school shall provide the 100% refund.

Other Cancellations:
An applicant requesting cancellation more than three days after signing an enrollment agreement and making an initial payment, but prior to the commencement of classes, is entitled to a refund of all monies paid, minus the registration fee of $ 0.00.

Refund after the commencement of classes:
Students may withdraw from school or from one or more of their courses at any time during the first 60% of scheduled instructionaldays of a course and receive a pro-rata refund. All Federal Student Aid refunds will be administered and calculated in accordance with federal Return of Title IV policies: section 484B of the Higher Education Act of 1965, and 34 CFR 668.22.

Procedure for Withdrawal/Withdrawal Date:

▪ A student choosing to withdraw from the school after the commencement of classes is to provide written notice by completing a withdrawal form on the school’s website www.pathwayscollege.edu. The notice is to indicate the expected last date of attendance and be signed and dated by the student.
▪ For a student who is on authorized Leave of Absence, the withdraw date is the date the student was scheduled to return from the Leave and failed to do so.
▪ A student will be determined to be withdrawn from the institution if the student has not attended any class for 14 consecutive calendar days.
▪ All refunds will be issued within 30 days of the determination of the withdrawal date.

Tuition Charges/Refunds:
▪ Before the beginning of classes, the student is entitled to a refund of 100% of the tuition, minus the registration fee of $ 0.00.
▪ After the commencement of classes, the tuition refund, minus the registration fee of $ 0.00 will be determined as follows: Students will receive a pro-rata refund based on the number of days in the payment period and the number of days attended in a payment period. The amount owed to the college is calculated by taking the per day charge tines the number of days attended. The refund is calculated by taking the total amount paid by the student. For distance education, students scheduled days are based on a five-day week, which does not include Saturday or Sunday, or any defined holiday as enumerated in the catalog.
▪ Refunds will be issued within 30 days of the date of student notification, or date of school determination (withdrawn due to absences or other criteria as specified in the school catalog), or in the case of a student not returning from an authorized Leave of Absence (LOA), within30 days of the date the student was scheduled to return from the LOA and did not return.

Holder in Due Course Statement:
Any holder of this consumer credit contract is subject to all claims and defenses which the debtor could assert against the seller of goods or services obtained pursuant hereto or with the proceeds, hereof Recovery hereunder by the debtor shall not exceed amounts paid by the debtor (FTC Rule effective 5-14-76)

Pro-Rata Refund Sample

Scenario: The school charges the student $5,000.00 for the program (Total Charges). This includes:

$5,000.00 Tuition (Refundable)
$0.00 Registration (Non-refundable)
$0.00 Books/Supplies (Non-refundable)
$5,000 Total Charges

The student paid $2000.00 up front (Total Student Paid). The student withdrawals after completing 20 out of 100 days of the period of attendance.

What is the percentage of the Period of attendance did the student attend?

20(Days Student Attended) / 100(Total # of Days) = 20%(Percent Attended)

Is this student eligible for a pro-rata refund? ☒ Yes ☐ No

Students may withdraw from school of from one or more of their courses at anytime during the first 60% of scheduled instructional days of a course and receive a pro-rata refund. The student attended 20% which is less than the allowed 60% of scheduled instructional days.

Divide the Total Charges by the total number of days in the period of attendance.

$5000.00 (Total Charges) / 100 (Total # of Days) = $50.00 (Charge per day)

Multiply the number of days the student attended by the charge per day to determine the amount the student owes the schools.

$2000.00 Total Student Paid
-$0.00 Registration (Non-refundable)
-$0.00 Books/Supplies (Non-refundable)
$2000.00 Refundable Amount

Calculate the amount refunded to the student

The Student Understands:

▪ The School does not guarantee job placement to graduates upon program/course completion or upon graduation.
▪ The School reserves the right to reschedule the program start date when the number of students scheduled is too small.
▪ The School will not be responsible for any statement of policy or procedure that does not appear in the School catalog.
▪ The School reserves the right to discontinue the student’s training for unsatisfactory progress, nonpayment of tuition or failure to abide by School rules
▪ Transfer of Credits – It should not be assumed that any programs described in the School catalog could be transferred to another institution. The School does not guarantee the transferability of credits to a college, university or institution. Any decision on the comparability, appropriateness and applicability of credits and whether they should be accepted is the decision of the receiving institution.
▪ This document does not constitute a binding agreement until accepted in writing by all parties.

Student Grievance Procedures:

Pathways college students are encouraged, at all times, to communicate their concerns to members of the faculty and administration. If a situation arises in which a student had a complaint or grievance regarding grades, instruction, disciplinary actions, or other topics related to his or her program of study, the student is to adhere to the following procedure:

▪ Within 2 Weeks: Discuss the matter with his or her instructor, if applicable. If not resolved
▪ Within the following 2 weeks: Discuss the matter with the program advisor. If not resolved,
▪ Within the following 2 weeks: Discuss the matter with the Chief Academic Officer or, if unavailable, the Assistant to the Chief Academic Officer

If a student is still unable to resolve the issue, a written grievance statement along with supporting documentation may be submitted to the grievance committee at Pathways College. The written statement should include the details of the student’s issue, a summary or the conversations the students had while following the above procedure, and an explanation as to why the student believes the issue remains unresolved. The grievance committee will schedule a committee meeting within 3 business days from the receipt of the letter. Students are required to appear either before the committee or via telephone/skype at the time of the scheduled meeting. Prior to the meeting, the CAO will notify the student in writing the time and date of the scheduled committee meeting.

The grievance committee has the responsibility of reaching a decision that is in balance with the best interest of both the student and the college. Students will be then notified in writing within three business days of the committee’s decision.

If the student complaint cannot be resolved after exhausting the Institution’s grievance procedure, the student may file a complaint with the Arizona State Board for Private Post-Secondary Education. The student must Contact the State Board for further details. The State Board address is: 1740 W. Adams Street, #3008, Phoenix, AZ 85007. Phone: 602/542-5709. Website: www.azppse.gov